With advancements in technology, the speed of business is faster than ever. Document management puts files at your fingertips all found with a quick search. A business that uses document management knows how much more rapidly it is to find and share information that has been digitised rather than searching through file cabinets for a piece of paper. It has become increasingly clear that digital workplaces are here to stay.
One aspect of document management that converts sceptics is the power of collaboration. The ease at which employees can share, edit, and discuss projects through cloud technology is incredible. Here are a few ways document management can enhance collaboration in your office.
Instead of waiting for emails to be sent back and forth, a centralised digital hub allows all users of a project to see what step their team is on and what action is in progress. There is no difference in ease of communication whether you have offices across the city or even the world.
Once project manager gives access to another person, they can edit a document. All hands on deck means a quicker completions times and increased productivity.
The main concern with digital workplaces is security. There are many ways to secure your digital files. First, you can limit who has access to what documents and projects. Just because everything is shared on the cloud doesn’t mean anyone can access your information. Secondly, document management service providers take great lengths to protect their servers and your data.
Moving forward business will continue to move away from paper. The more prepared you are to work in a digital workspace the more benefits you will reap.
If you would like more information on document management, give us a call today!