We all know that paper has its limitations. It's a slower and older way of doing things than digital solutions; it tends to be less secure, and it can cost more money. But have you considered that paper is also trapping your data? This may seem like an abstract concept, but it's an important one that you should understand if you want your company to succeed. Read on to learn more.
Do you know where your documents are? In a general way, the answer may be "yes:" in the storage room, in the filing cabinets, in the hallway. But physical document storage is quickly going the way of the dinosaur. Between the cost-savings and the convenience, there are more reasons than ever to go digital with document management.
Efficiency, multitasking, streamlining, collaborating. They're not just buzzwords to you: they're the way you do business. You're running a business, and you're not about to let ineffective practices creep into your operations.
But what about your print environment? Let's take a look around your office and find out if your printers, fax machines, scanners, and copiers are living up to your standards.
Uh-oh. It's coming. You know it is, but you've been putting it off all morning. You have no choice at this point; you have to do it. It's time to go to the file room and start your search.
Here's how your search looks to the security guards upstairs who are shaking their heads at you: you're frustrated, fed up, and hopelessly lost in a pile of unmarked files. Is this how searching for documents always is?
Have you ever felt trapped in your cubical, bereft of sunlight... full of regret... okay, maybe that's dramatic. But truthfully, office structure impacts employee morale and productivity. Whether you're an employee or employer, you should take it seriously.
Studies have given us a pretty clear path forward on how to keep office spaces cheerful and productive. Here's a roundup of the information you need to keep employees happy, healthy, and free from soul-gripping regret (hopefully.)
Ah, the ancient dilemma of the office of yesteryear. Paper used to be everywhere: piled on the desk, squirreled into vaguely-labeled organizers, forgotten on the floor and behind desks, crumpled (hardly used) in the waste basket, and stuffed into filing cabinets. Paper used to rule the office, too: if you weren't searching for a missing piece o paper, you were creating a new paper document or editing another with a red pen, or maybe signing another to put on someone else's desk. Paper ruled the 20th-century office with an iron fist.
The history of technology is always a history of culture and people, and nothing illustrates this better than the history of printing. Printing grew with cultures and societies, and the growth of the written word was also the growth of civilization.
The Beginning of Printing
Printing traces its origins to China, where printing first manifested itself as silk screen printing with a special writing brush. Silk was expensive, however, so the much more accessible paper made its debut in 105 AD. The first paper was made of hemp, mulberry bark, and old rags.
As the manager or owner of your business, you focus on improving staff morale in many ways: staff birthday parties, casual Fridays, and observing healthy lunch and break times. But you may be overlooking one of the simplest and best ways to keep your staff happy, comfortable, and productive. Are your office chairs keeping your staff comfortable?
The multifunction printer is the powerhouse of the office world, performing the functions of several different machines in one. Have you decided whether to purchase a multifunction printer for your business? Here are a few reasons why it just might be time to upgrade to a multifunction printer (MFP).
The typical accountant is constantly looking for new ways to cut costs and boost ROI. That was exactly the motivation behind early adopters of document management, an electronic solution for handling, organizing, and maintaining documents.
Many accounting firms chose to hold off and see how the document management craze turned out before implementing a new solution. Although their cautious is admirable, it may be time to adopt document management and move with the industry into the electronic document realm.